ELECTRONIC RECORDS/ INFORMATION MANAGEMENT-1 CERTIFICATE TRAINING
Details
Electronic Records/ Information Management-1- Certificate Training
INTRODUCTION
Managing records and information is a pivotal piece in running any organization efficiently.
Learn the industry standards and best practices of information and records management from industry professionals.
The movement toward electronic records offers unprecedented opportunities to improve business efficiency via cheaper storage, faster information retrieval and automation of records management workflows such as retention and disposition.
But with new opportunities come new challenges, as the technical and business reality of electronic records and systems meets records management requirements that existed well before terms like “electronic records” and “digitization” became commonplace in business.
It should also be noted that challenges of applying established requirements to new media are not unique to organizations that successfully moved away from physical record keeping in favor of a paperless office.
Many organizations are subject to stringent internal administrative processes and external rules that require them to retain signed contracts, title documents and other core records in paper form. But the coexistence of paper and electronic content can add yet another layer of complexity to the otherwise simple tasks of identifying, retaining and eventually disposing of required business records.
So how does an organization reap the benefits of electronic records management while mitigating the compliance and practical risks introduced by those same electronic records? Such will be the theme of the training.
From managing electronic content, Record / information life cycle, infromation sharing, ERM applications, development of Business cases, Design and implementation of records management project to vital records and terminology, etc, this training will make clear many conceptual issues pertinent in ensuring that the right information is made available to the right persons at the right time
For more information, click to Electronic Records Management Course
Outline
SYNOPSIS
The movement toward electronic records offers unprecedented opportunities to improve business efficiency via cheaper storage, faster information retrieval and automation of records management workflows such as retention and disposition. But with new opportunities come new challenges, as the technical and business reality of electronic records and systems meets records management requirements that existed well before terms like “electronic records” and “digitization” became commonplace in business.
It should also be noted that challenges of applying established requirements to new media are not unique to organizations that successfully moved away from physical record"keeping in favour of a paperless office.
Many organizations are subject to stringent internal administrative processes and external rules that require them to retain signed contracts, title documents and other core records in paper form. But the coexistence of paper and electronic content can add yet another layer of complexity to the otherwise simple tasks of identifying, retaining and eventually disposing of required business records.
So how does an organization reap the benefits of electronic records management while mitigating the compliance and practical risks introduced by those same electronic records?
The answer to this question is the core objective of this training.
PROGRAM SCHECULE
DAY 1 THE OPPORTUNITIES AND CHALLENGES OF ELECTRONIC RECORDS
- · What Are Electronic Records?
- · Formats for Electronic Records
- · The Multiplicity of Electronic Records
- · Electronic Records as Evidence
- · Benefits of Electronic Technologies
- · Challenges of Electronic Records Management
- · The Reality of Electronic Records
- · Types of Information Systems
- · The Nature of Electronic Information
DAY 2 TECHNOLOGICAL, LEGAL & ORGANISATIONAL FRAMEWORK FOR ELECTRONIC RECORDS MANAGEMENT
- · The Importance of Understanding Information Architectures
- · Critical Information Technology Infrastructures
- · E-Records and the Law
- · Identifying E-Records-related Legislation
- · Regulatory and Policy Issues
- · Understanding Organisational Cultures
DAY 3 THE ROLE OF STANDARDS AND GUIDELINES
- · The ISO and Standards
- · Information Standards
- · Functional Requirements for Record Keeping
- · ISO 15489: Records Management Standard
- · Digital Preservation: OAIS Reference Model
- · International Archival Descriptive Standards
- · Archival Codes of Ethics
- · Applying Standards and Guidelines
DAY 4 THE IMPORTANCE OF METADATA
- · What Is Metadata?
- · Metadata and Records Management
- · Developing Metadata Schema
- · E-records & Taxonomy
Schedules
| 09:00 AM — 04:30 PM |
| 09:00 AM — 04:30 PM |
| No. of Days: | 5 |
| Total Hours: | 40 |
| No. of Participants: | 25 |
Kenvision Techniks is Kenya’s leading consultancy enterprise in business information management and media communication. Launched in the year 2004 and incorporated in 2007, Kenvision’s vision is to be a market leader in information and knowledge management and media communication facilitation
b. What Kenvision Techniks does
Kenvision provides professional guidance to business organisations in the area of information management We restructure clients’ records and other information systems where the systems have failed and establishing information systems where none exist.
We offer the following specific services in Records Management:
- File Management (Both Electronic & Paper)
- Migration to Electronic Records Management
- Web Content Management
- Email management
- EDRMS Project design Formulation and Implementation
- Corporate Information policy formulation
- Corporate information needs analysis (information auditing)
- EDRMS Software Procurement
- Document management and workflow systems
- Design and build Taxonomies & Business Classification Schemes
- Records Management
- Knowledge Management ...
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