Contingency Planning

INTRODUCTION

Strengthening disaster preparedness at global, regional and national is critical to save lives, protect livelihoods and strengthen recovery from disasters and crises. However, significant gaps exist in the many international development systems in the coordination of disaster and emergency preparedness efforts. These can be addressed by better-integrating contingency planning and business continuity planning into organizational processes through establishing agreed standards and tools for multi-hazard emergency preparedness.

Contingency planning ensures that individuals and organizations know what to do when disaster strikes, and have the systems and tools to respond in a timely manner during such incidences. It means anticipating the types of disasters that might occur and understanding how to manage them when they strike.

This training is meant to improve knowledge on contingency planning including the entire cycle of activities that go into the development of plans that are practical, result oriented, simple, participatory, and realistic and supported by preparedness actions.

COURSE OBJECTIVES

By the end of the course the participant should be able to understand:

• Contingency planning
• Humanitarian reform and the cluster system
• Principles, quality, and accountability
• Data collection and practical steps to prepare for planning
• Vulnerability and capacity assessment (VCA)
• Risk analysis
• Disaster Impacts
• Developing scenarios
• Activation of the plan
• Management: Internal management structure, human resources (including volunteers), assessment, logistics, communications, resource mobilization (including the Disaster Relief Emergency Fund – DREF), media and information
• Coordination: Movement (including international and regional disaster management tools), government, external. Includes humanitarian reform and cluster responsibilities
• Quality and accountability: Standards; principles of response.
• Preparedness gap analysis and action plans
• Standard operating procedures (SOP)
• Early warning, alert systems, and triggers
• Logistics and programme readiness
• Human resources in contingency planning
• Resource mobilization
• Training and simulation
• Linkages and communications
• Updating and evaluating the plan
• Evaluating during (real-time) and after the response

DURATION

5 Days

WHO SHOULD ATTEND

This training is meant for practitioners working in: the development sector and specifically those in disaster management, volunteers and staff working with organizations tasked with human development who include people working with government institutions, NGOs the UN, intergovernmental bodies and the private sector.

Module 1. Preparation of the Contingency Plan

• What is contingency planning?
• When and how to plan
• National Society mandate and contingency planning
• Humanitarian reform and the cluster system
• Principles, quality, and accountability
• Data collection and practical steps to prepare for planning

Module 2. Analysis of the plan

• Introduction
• Hazards
• Vulnerability and capacity assessment (VCA)
• Risk analysis
• Disaster Impacts
• Role, mandate, and capacity of the National Society
• Developing scenarios

Module 3. Development of the plan

• Introduction
• Strategy, goal, and objectives
• Activation of the plan
• Management
• Coordination
• Quality and accountability

Module 4. Implementation of the plan

• Introduction
• Preparedness gap analysis and action plans
• Standard operating procedures (SOP)
• Early warning, alert systems, and triggers
• Logistics and programme readiness
• Human resources
• Resource mobilization
• Training and simulation
• Linkages and communications

Module 5. Review of the contingency plan

• Updating and evaluating the plan
• Evaluating during (real-time) and after the response

GENERAL NOTES

• This course is delivered by our seasoned trainers who have vast experience as expert professionals in the respective fields of practice. The course is taught through a mix of practical activities, theory, group works and case studies.

• Training manuals and additional reference materials are provided to the participants.
• Upon successful completion of this course, participants will be issued with a certificate.
• We can also do this as tailor-made course to meet organization-wide needs. Contact us to find out more: [email protected]
• The training will be conducted at DATA-AFRIQUE TRAINING CENTRE, NAIROBI KENYA.
• The training fee covers tuition fees, training materials, lunch and training venue. Accommodation and airport transfer are arranged for our participants upon request.
• Payment should be sent to our bank account before start of training and proof of payment sent to: [email protected]