Training Course on Electronic Document and Record Management
Details
Organizer: KINCAID DEVELOPMENT CENTER
Course fee: USD 1000
INTRODUCTION
Electronic document and records management is used by organizations to manage documents and records throughout the document life-cycle, from creation to destruction. Electronic Document Management System ensures records aren't lost, and help you get any information or data you need quickly and reliably. Saving money wherever possible is key for any start-up, and storing documents electronically is a cost-effective way to manage all your records. This training will equip participants with the knowledge and skills of effective management of information using ICT tools, applications and techniques.
The course is based on a participatory, active learning approach, with an emphasis on critical reflection and peer-to-peer learning. The course instructor will provide individualised feedback where appropriate. Participants will do the required readings, prepare interim and final assignments and participate in group discussions.
Participants who successfully complete the course will receive Certificate of Participation.
OBJECTIVES
By the end of the course, the participant should be able to;
· Understand the components, legal obligations and international standards for electronic documents and records management systems (EDRMS)
· Understand electronic information management
· Ensure that content is consistently formatted, named and controlled
· Digitize their information for easier tasks assignment
· Create and implement workflows of your information greatly improving internal and external collaboration.
· Know how to deliver information at the point of need
· Understand records retention schedule structure and implementation
· Properly back up information
· Develop an EDRM strategy
DURATION
This course will approximately take 5 days
WHO SHOULD ATTEND?
The course targets compliance managers, Information security managers, Records managers, Information managers, operations managers, administrators, librarians, and secretaries.
COURSE OUTLINE
· Introduction to electronic document
· Information sources and uses
· Legal environment of electronic document
· Policies and standards
· Records versus document
· Lifecycle of documents
· Non-compliance costs
· Document flow in business processes
· Capture of document; shared folders
· Capture models
· Classification and retrieval of electronic document
· Extraction and use of document content
· Document imaging versus document management
· Interfacing and interoperability
· Access and control of electronic document
· Audit trails
· Reports
· Creation and utilization of new information
· Creation of documents
· Word templates versus eForms
· Design and deployment of electronic forms
· Distribution of document
· Modeling of workflow and business process
· Technology options
· Development of an information strategy
· Selection of EDRMS
· EDRMS implementation
GENERAL NOTES
· The instructor led trainings are delivered using a blended learning approach and comprises of presentations, guided sessions of practical exercise, web-based tutorials and group work. Our facilitators are seasoned industry experts with years of experience, working as professional and trainers in these fields.
· The participants should be reasonably proficient in English as all facilitation and course materials will be offered in English.
· Upon successful completion of this training, participants will be issued with a certificate.
· The training will be held at Kincaid Training Centre. The course fee covers the course tuition, training materials, two break refreshments and lunch.
· All participants will additionally cater for their, travel expenses, visa application, insurance, and other personal expenses.
· Accommodation and airport pickup are arranged upon request.
· This training can also be customized to suit the needs of your institution upon request. You can have it delivered in our Kincaid Training Centre or at a convenient location.
Payments are due upon registration.
Outline
Special Offer
Schedules
Weekdays | 09:00 AM — 04:00 PM |
Weekdays | 09:00 AM — 04:00 PM |
Weekdays | 09:00 AM — 04:00 PM |
Weekdays | 09:00 AM — 04:00 PM |
Weekdays | 09:00 AM — 04:00 PM |
Weekdays | 09:00 AM — 04:00 PM |
Weekdays | 09:00 AM — 04:00 PM |
Kincaid Development Center provides skill and career development for professionals across various industries. Driven to fill the knowledge gap in gaining quality results, we provide consultancy services to our local and international clients ranging from mid and end-term project evaluations, gaps assessments, and capacity building.
This is steered by distinct teams of dynamic partners with vast knowledge and a wealth of experience in their fields. Our teams provide tailored training and capacity building in Research, Monitoring and Evaluation, Data Analysis, Technology, Geographical Information System (GIS), Agriculture, Health and Business.
Change is constant, so is growth. In the era of technological advancements, the urgent need to grow and develop is paramount. We are here to ensure that you are ahead of the game. The training we offer in all our courses are tailored to give you a competitive advantage in your field.
Mission: To equip you with skills and knowledge for quality results in every endeavour through professional training. Vision: To be the partner of choice for professionals and organisations seeking to be leaders in their field.