REPORT WRITING SKILLS

INTRODUCTION

A report is a short and precise document which is written for a particular purpose and audience. . Wrongly organized, wordy reports tend to hide important information, and the important messages are lost. We show participants a systematic approach to report writing so that they are able to write clear, logically structured reports in less time.

DURATION

5 days.

TARGET AUDIENCE

The report writing training course is designed for anyone who produces reports and needs them to be understood and acted upon.

COURSE OBJECTIVES

Upon completion of this training course, participants will be able to:

v  To use a number of easy-to-learn report-writing techniques

v  To ensure the reports are well structured, that they flow logically and look professional

v  To make the reports easier to read, and therefore to understand

v  To make essential parts of the report stand out

v  Make it easy for different readers to navigate around the report

v  To produce documents that enhance the image of both the writer and the organization

COURSE OUTLINE

 Module 1:

v  Introduction to report writing

v  Why a report

v  Why are some reports ineffective?

v  Basic principles of report writing

v  Structure of business reports

Classification of reports

v  Informal

v  Formal

Systematic preparation/planning

v  Considering the purpose

v  Considering the readers

v  Considering the context

v  The writing rules

Logical structure

v  Structuring for logical flow

v  Organizing ideas

v  Balance and emphasis

v  Planning the content

Practice on writing the report

v  Accuracy, brevity and clarity

v  Tabular and graphic presentations

v  Editing the report

Module 2:

Guiding the reader

v  Constructing titles, headings and subheadings

v  Producing effective lists

v  Using visual aids and examples

Language choice

v  Using plain English

v  Being clear and concise

v  Writing accurately

v  Avoiding the passive voice

Finishing techniques

v  Professional presentation

v  Using a consistent format, style, layout

v  Writing an executive summary

v  Reproduction

v  Distribution and presentation

Report Writing Exercises

v  Group work

v  Discussion & feedback on participants' reports

METHODOLOGY

The instructor led trainings are delivered using a blended learning approach and comprise of presentations, guided sessions of practical exercise, web-based tutorials and group work. Our facilitators are seasoned industry experts with years of experience, working as professional and trainers in these fields.

All facilitation and course materials will be offered in English. The participants should be reasonably proficient in English.

TRAINING VENUE, LOGISTICS AND PAYMENT

v  Training is residential and will be held at Afriex Training Centre.

v  The course fee covers the course tuition, training materials, two break refreshments, lunch, and study visits.

v  Accommodation and airport transfer are arranged upon request by the participant.

v  This training can also be tailor made for your institution upon request. You can have it delivered in our training Centre or at a convenient location.

v  For further inquiries, please contact us on [email protected]

v  Payment should be made to Afriex Training Limited bank account before the start of the training and receipts sent to [email protected]

v  Upon successful completion of this training, participants will be issued with an Afriex Training Ltd certificate.