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Introduction
Events

Organisations can produce thousands of documents daily (electronic and hardcopy) to perform their core processes. These documents can become difficult to manage over time if there is no system in place to track their preparation and distribution within and across functional areas. Organisations have therefore come to rely on the process of document control to effectively manage the security, versions, and availability of documents generated during daily operational activities.

Need for skills in Document Control
Document control is all to do with transferring information between relevant parties. This could be a law firm sending a report to a client, a construction firm receiving technical drawings from a designer, or a bakery giving an employee a recipe to follow, or a government registration office detailing the procedures to follow in a way that ensures smooth running of the organization.
For more information,click to Certification in Document Control
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We need to ensure that the information that reaches the end user is correct, therefore the document must be controlled to ensure that this is the case. Sometimes the information contained in a document needs to be altered; maybe the bakery has altered the recipe to add an extra ingredient, for example. Placing controls on a document means that we ensure that the document always contains the correct information.


 

A comprehensive, hands-on and very interactive document control training course, covering all aspects of document control tasks.

 
This course comprises TWO workshops.
It formalizes Document Control knowledge, consolidates basics and deepens competences. It allows experienced Document Controllers to compare their experience with common / best practices.

PART I: INTRODUCTION TO DOCUMENT CONTROL

&

PART II: IMPLEMENTING EFFECTIVE DOCUMENT CONTROL

 
For more information,click to Certification in Document Control

File cabinet on white background

DOCUMENT CONTROLLER & MANAGEMENTCOURSE OBJECTIVES

By the end of this training, participants will be able to:

  1. Champion best practices in understanding their requirements and benefits
  2. Explain the requirements for their traceability, auditability, quality, and consistency
  3. Benchmark their current practices against best practices
  4. Identify possible improvements to their current practices/system and contribute more effectively to the success of their organization.
  5. Understand the theory and rationale behind Document Control practices
  6. Be more proficient and effective in daily Document Controller tasks and activities.

Target Audience
Professionals (Beginners or experienced) who wish to understand best practices and to gain, improved, formalize and certify their knowledge. 

For more information,click to Certification in Document Control
Documents / records, communicate and preserve information on what is required for an organisation to function effectively. Documents describe the inputs and outputs of processes, and answer the questions ‘who’, ‘what’ ‘where’, ‘when’, ‘how’ and ‘why’ of the process activities. They even describe directly or indirectly who authorizes actions and who is authorized to perform the action. Documents are therefore considered as the guardians of an organisation’s intellectual capital!
 
Documenting methods and practices ensures consistency of performance among employees carrying out the same functions, activities and tasks. Documenting also promotes best practice as it provides the platform on which to improve existing practices. Some other benefits of documenting:

  • reduces instances or opportunities for miscommunication;
  • improves organizational support for change;
  • transfers institutional knowledge with greater ease;
  • enhances the coordination of workflows and activities;
  • builds confidence levels of employees when performing their job functions

Schedules

No. of Days: 5
Total Hours: 20
No. of Participants: 20
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a. Kenvision Techniks’ History

Kenvision Techniks is Kenya’s leading consultancy enterprise in business information management and media communication. Launched in the year 2004 and incorporated in 2007, Kenvision’s vision is to be a market leader in information and knowledge management and media communication facilitation

b. What Kenvision Techniks does

Kenvision provides professional guidance to business organisations in the area of information management We restructure clients’ records and other information systems where the systems have failed and establishing information systems where none exist.

We offer the following specific services in Records Management:
  • File Management (Both Electronic & Paper) 
  • Migration to Electronic Records Management
  • Web Content Management
  • Email management
  • EDRMS Project design Formulation and Implementation
  • Corporate Information policy formulation
  • Corporate information needs analysis (information auditing)
  • EDRMS Software Procurement
  • Document management and workflow systems
  • Design and build Taxonomies & Business Classification Schemes
We offer training (capacity building) organisational in
  • Records Management
  • Knowledge Management ...
Kenvision Techniks Ltd
KAHAWA SUKARI AVE, Q7/8/9 FELIZ STALLS, OPP SUKARI POLICE POST,, KIAMBU, CENTRAL, Kenya 00200
+254725579251
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